Request a Medical Records Release

Pillbox Hill Medical Center protects your privacy. Learn more about how to get copies of your medical records.

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Roan Roybal
Hospital Leadership
Hospital Leadership
Posts: 275
Joined: Sat Jul 17, 2021 9:55 pm

Request a Medical Records Release

Post by Roan Roybal »

Image

I. PATIENT INFORMATION
  • Title: (select one)
    • [] Mr.
    • [] Mrs.
    • [] Ms.
    • [] Other
    First Name:
    ANSWER

    Middle Name: (optional)
    ANSWER

    Last Name:
    ANSWER

    Gender: (select one)
    • [] Male
    • [] Female
    Date of Birth:
    DD/MMM/YYYY

    Address:
    ANSWER

    ZIP / Postal Code:
    ANSWER

II. CONTACT INFORMATION
  • Phone Type: (select one)
    • [] Mobile
    • [] Home
    • [] Work
    • [] Other
    Phone Number:
    ANSWER

    Email:
    ANSWER (( Include forum name in brackets ))

III. RELEASE INFORMATION
  • Purpose of Medical Information Release:
    • [] Further Treatment / Continued Care
    • [] Personal Use
    • [] Attorney / Client
    • [] Other: (specify here)
  • Format of Medical Information Release:
    • [] Copy of Record to be picked up
    • [] Verbal Release (e.g. phone conversation)
    • [] Electronical Release (sent via email)
    • [] Other: (specify here)
  • Date Range:
    I authorize the release of information covering the period(s) of treatment:
    • From: DD/MMM/YYYY
    • To: DD/MMM/YYYY
  • Medical Records to be Released: (check all that apply)
    • [] Emergency Room Visit (ER notes, progress notes, consultations, procedure notes, test results)
    • [] Hospital Stay (History and physical, progress notes, consultations, operative reports, discharge summary, test results)
    • [] Outpatient Surgery/Procedure (History and physical, progress notes, consultations, procedure notes, test results)
    • [] Clinic, Office Visit or Immediate Care (Office notes, progress notes, procedure notes, test results)
    • [] Psychology Visits (Office notes, progress notes, procedure notes, evaluation results)
    • [] Other Records: (specify here)

IV. AUTHORIZATION FOR RELEASE INFORMATION

  • I, [write your full name here], hereby authorize Pillbox Hill Medical Center to disclose my individually identifiable health information. I understand that this authorization is voluntary and I may refuse to sign this authorization. I further understand that my health care will not be affected if I do not sign this form.

    I, [write your full name here], understand that if the recipient authorized to receive the information is not a covered entity, the released information may no longer be protected by federal and state privacy regulations.

    I, [write your full name here], further understand that I may revoke this authorization at any time by notifying, in writing, the Pillbox Hill Medical Center facility where this authorization is being signed. I also understand the revocation must be signed and dated with a date that is later than the date on this authorization. The revocation will not affect any releases made prior to the receipt of the written revocation.

    I, [write your full name here], understand the record might not be complete, if it is a recent visit, and additional documentation could be added after submitting this request.

    By typing my name below, I, [write your full name here], certify that this information can be used for the purpose of processing my Authorization for Medical Records Release request. I consider this as my electronic signature for this request.

  • Signature:
    ANSWER

    Date:
    DD/MMM/YYYY
Image
Roan Roybal, MS, AGACNP, FAANP
Chief Nursing Officer
Email: [email protected]
Roan Roybal
Hospital Leadership
Hospital Leadership
Posts: 275
Joined: Sat Jul 17, 2021 9:55 pm

Re: Request a Medical Records Release

Post by Roan Roybal »


Title Template:

Code: Select all

[RELEASE REQUEST] YOUR FULL NAME
Post Template:

Code: Select all

[divbox=white] [center] [img]https://i.imgur.com/Hxjt4M2.png[/img] [/center] [/divbox]
[divbox=white]
[br][/br][color=#800000][size=150][b]I. PATIENT INFORMATION[/b][/size][/color][hr][/hr]
[list=none][b]Title:[/b] [i](select one)[/i]
[list=none][] Mr.
[*][] Mrs.
[*][] Ms.
[*][] Other[/list]
[b]First Name:[/b]
[i]ANSWER[/i][br][/br]
[b]Middle Name:[/b] [i](optional)[/i]
[i]ANSWER[/i][br][/br]
[b]Last Name:[/b]
[i]ANSWER[/i][br][/br]
[b]Gender:[/b] [i](select one)[/i]
[list=none]
[*][] Male
[*][] Female[/list]
[b]Date of Birth:[/b]
[i]DD/MMM/YYYY[/i][br][/br]
[b]Address:[/b]
[i]ANSWER[/i][br][/br]
[b]ZIP / Postal Code:[/b]
[i]ANSWER[/i][br][/br][/list]
[br][/br][color=#800000][size=150][b]II. CONTACT INFORMATION[/b][/size][/color][hr][/hr]
[list=none]
[b]Phone Type:[/b] [i](select one)[/i]
[list=none]
[*][] Mobile
[*][] Home
[*][] Work
[*][] Other[/list]
[b]Phone Number:[/b]
[i]ANSWER[/i][br][/br]
[b]Email:[/b]
[i]ANSWER (( Include forum name in brackets ))[/i][br][/br][/list]
[br][/br][color=#800000][size=150][b]III. RELEASE INFORMATION[/b][/size][/color][hr][/hr]
[list=none][b]Purpose of Medical Information Release:[/b]
[list=none]
[*][] Further Treatment / Continued Care
[*][] Personal Use
[*][] Attorney / Client
[*][] Other: (specify here)[/list][/list]
[list=none][b]Format of Medical Information Release:[/b]
[list=none]
[*][] Copy of Record to be picked up
[*][] Verbal Release (e.g. phone conversation)
[*][] Electronical Release (sent via email)
[*][] Other: (specify here)[/list][/list]
[list=none][b]Date Range:[/b]
[i]I authorize the release of information covering the period(s) of treatment:[/i]
[list=none]
[*][b]From:[/b] [i]DD/MMM/YYYY[/i]    
[*][b]To:[/b] [i]DD/MMM/YYYY[/i][/list][/list]
[list=none][b]Medical Records to be Released:[/b] [i](check all that apply)[/i]
[list=none]
[*][] [b]Emergency Room Visit[/b] (ER notes, progress notes, consultations, procedure notes, test results)
[*][] [b]Hospital Stay[/b] (History and physical, progress notes, consultations, operative reports, discharge summary, test results)
[*][] [b]Outpatient Surgery/Procedure[/b] (History and physical, progress notes, consultations, procedure notes, test results)
[*][] [b]Clinic, Office Visit or Immediate Care[/b] (Office notes, progress notes, procedure notes, test results)
[*][] [b]Psychology Visits[/b] (Office notes, progress notes, procedure notes, evaluation results)
[*][] [b]Other Records:[/b] (specify here)[/list][br][/br][/list]
[color=#800000][size=150][b]IV. AUTHORIZATION FOR RELEASE INFORMATION[/b][/size][/color][hr][/hr][br][/br]
[list=none]I, [write your full name here], hereby authorize Pillbox Hill Medical Center to disclose my individually identifiable health information. I understand that this authorization is voluntary and I may refuse to sign this authorization. I further understand that my health care will not be affected if I do not sign this form.

I, [write your full name here], understand that if the recipient authorized to receive the information is not a covered entity, the released information may no longer be protected by federal and state privacy regulations.

I, [write your full name here], further understand that I may revoke this authorization at any time by notifying, in writing, the Pillbox Hill Medical Center facility where this authorization is being signed. I also understand the revocation must be signed and dated with a date that is later than the date on this authorization. The revocation will not affect any releases made prior to the receipt of the written revocation.

I, [write your full name here], understand the record might not be complete, if it is a recent visit, and additional documentation could be added after submitting this request. 

By typing my name below, I, [write your full name here], certify that this information can be used for the purpose of processing my Authorization for Medical Records Release request. I consider this as my electronic signature for this request.
[br][/br]
[/list]
[list=none][b]Signature:[/b] 
[i]ANSWER[/i][br][/br]
[b]Date:[/b]
[i]DD/MMM/YYYY[/i][/list][/divbox]

Image
Roan Roybal, MS, AGACNP, FAANP
Chief Nursing Officer
Email: [email protected]
Roan Roybal
Hospital Leadership
Hospital Leadership
Posts: 275
Joined: Sat Jul 17, 2021 9:55 pm

Re: Request a Medical Records Release

Post by Roan Roybal »


Pending Payment Response Template: (to PHMC staff)

Code: Select all

[divbox=white][center][img]https://i.imgur.com/Hxjt4M2.png[/img] [/center]
[hr][/hr][br][/br]Dear [Insert Patient's Title Here] [Insert Patient's Full Name Here]

We have received your request for the release of your medical records. Please be advised that there is a processing fee associated with this service.

To proceed with the request, kindly make a payment of [b][insert fee here (value is $5,000 * number of records requested, e.g. emergency room visit + psych notes would be $10,000)][/b] for the medical record release fee via [u][b]bank transfer[/b][/u] Pillbox Hill Medical Center through our routing number [b][u]020000062[/u][/b] and attach proof of payment below. Once the payment is received, we will promptly process your request and release the requested medical records.

If you have any questions or concerns regarding the payment, feel free to contact us at 50056 or send an email to our administrative department.

[i]Kind regards,
[Insert Your Name Here]
Medical Administrative Department
Pillbox Hill Medical Center[/i]


Release Request Response Template: (to PHMC staff)

Code: Select all

[divbox=white] [center] [img]https://i.imgur.com/Hxjt4M2.png[/img] [/center]
[hr][/hr][br][/br]Dear [Insert Patient's Title Here] [Insert Patient's Full Name Here]

We are pleased to inform you that we have received your payment for the release of your medical records. Your transaction has been successfully processed, and we appreciate your prompt cooperation.

As per your request, we have attached the requested medical records to the email we sent you. If you have any further requests or if there's anything else we can assist you with, please don't hesitate to let us know.

[i]Kind regards,
[Insert Your Name Here]
Medical Administrative Department
Pillbox Hill Medical Center[/i]

Image
Roan Roybal, MS, AGACNP, FAANP
Chief Nursing Officer
Email: [email protected]
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